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Operations Manager

Posted: 03/10/2023
Administrative, Support & Clerical

Schoolyard Roots Seeks Operations Manager  

 About Schoolyard Roots:? 

Schoolyard Roots brings learning to life through hands-on teaching gardens?at eleven elementary schools across Tuscaloosa, AL. We cultivate curiosity and connection, engage communities with food and nature, and connect classroom learning to the real world. We?are grateful for the strong support of our local school systems, a dynamic education team, and the greater Tuscaloosa community.?We are proud to offer our employees a supportive, flexible, and understanding work environment that values work/life balance. 

 Position Description: 

Schoolyard Roots is looking for an exceptionally organized and detail-oriented person to become our next Operations Manager! The Operations Manager (OM) oversees the daily operations of the organization and keeps our systems operating smoothly and optimally, supporting the rest of the team to do their best work. The OM will work closely with the Executive Director and other members of the team to ensure that our mission is fulfilled. We are looking for an intrinsically motivated self-starter who thrives in both independent and collaborative work. If you have experience in bookkeeping, HR, non-profit administration, and/or working in CRM databases, AND you are excited about supporting youth garden education, then this could be the role for you! Position includes the potential to work part of the time from home.  

Salary & Benefits:?? 

This is a full-time, year-round position with a salary range of $32,000 - $38,000 based on experience and qualifications, with the opportunity for performance-based raises.?SYR offers a flexible work environment and a generous benefits package which is detailed below.  

 Benefits Package includes:?100% of healthcare premiums paid by employer; 18 days Paid Time Off; 11 paid holidays; 1 day PTO during birth month; 3% match on SIMPLE IRA?after 1 year of employment; Flexible scheduling & ability to work part-time remotely/work-from-home; Supportive, understanding, and flexible work environment that values work/life balance; Access to fresh, organic produce, herbs, and flowers from the gardens when available. 

Application Closing Date: For priority consideration apply by March 31, though applications will be accepted until position is filled. Applications will be reviewed on a rolling basis. 

Ideal Position Start Date: Mid-May 2023, though this is flexible for the right candidate.  

This job description is a general overview, not a mandatory comprehensive list. If you feel passionate about our work and believe you have the skills to accomplish the job, please apply! 

 Key Responsibilities: 

  • Manage day-to-day operations of the organization, including financial management, administrative tasks, and supporting the staff in pursuit of the mission. 

  • Develop and implement systems and procedures to increase efficiency and productivity. 

  • Administrative, HR & Office Duties: 

  • Manage the general organization, supplies, and quality of the office, ensuring that it stays in presentable and efficient use. 

  • Maintain office records and provide administrative support to the Executive Director and the SYR team. 

  • Manage HR needs of the organization including tracking PTO, managing benefits, and on-boarding new staff. 

  • Assist with IT errors, researching and going to customer support, as necessary. 

  • Oversee Work Study students’ tasks, if applicable, and maintain record of bi-weekly time sheets. 

  • Record and track BOD contact information, committee roles, meeting attendance, and pledge payments. 

  • General Bookkeeping Duties: 

  • Track income and expenses in multiple areas and prepare monthly reports for Accountant. 

  • Prepare invoices & track payments. 

  • Oversee & track all ordering and purchases. 

  • Prepare bank deposits and manage staff use of organization credit cards. 

  • Development Duties: 

  • Work closely with the Executive Director (ED) and Development Coordinator (DC) to implement and track appeals and fundraising events. 

  • Maintain record of all restricted-grant purchases, as well as other information for grant funding reports. 

  • Oversee management of CRM software (DonorSnap), including data entry, reporting, list management, and general problem solving. 

  • Assist ED and DC with stewardship processes for all donations, appeals, and events. 

  • Work closely with the ED and DC to plan and execute SYR’s annual fundraiser, A Moveable Feast, with a goal of raising $48,000. 

  • Communication Duties: 

  • Oversee and distribute all incoming mail. 

  • Manage logistics of all outgoing mailings, including annual reports, appeals, and fundraising campaigns. 

  • Manage mailing and contact lists.  

  • Use GetResponse to send email communications regarding the organization. 

  • Depending on the skill set of the applicant, this position’s responsibilities may also include: 

  • Website maintenance (WordPress) 

  • Social Media management (Instagram and Facebook) 

  • Design graphics and print media using Canva 

  • Additional Duties and Requirements: 

  • Be a responsible representative of SYR in the community.  

  • Work collectively to fulfill the mission and vision of SYR.  

  • Maintain satisfactory reports and records for SYR.   

  • Report to the Executive Director, communicate activities, progress, and needs of programs, and work cohesively with the SYR Team.  

  • Must pass federal and state background checks. 

Qualifications: 

  • Meticulous organizational skills and attention to detail, especially in digital environments. 

  • Excellent communication and interpersonal skills. 

  • Ability to work independently and to organize and prioritize short and long-term tasks and projects is essential. 

  • Ability to work collaboratively with a small team. 

  • Knowledge of financial management, budgeting tracking, and bookkeeping. 

  • High degree of computer proficiency, including experience with Excel, Microsoft Office 365, and database management.  

  • Experience using CRM software is a plus. 

  • Experience using QuickBooks is a plus.  

  • Experience with grant management and fundraising is a plus. 

  • Experience in website management using WordPress is a plus. 

  • Excitement about school garden education and the Schoolyard Roots mission. 

 To Apply:? 

Please send a cover letter and resume to apply@schoolyardroots.org with your name and “Operations Manager Application” in the subject line.?? 

??Schoolyard Roots is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.? 

Operations Manager
Schoolyard Roots
Nicole Dugat